INDUSTRY SPONSOR REGISTRATION: Medical Symposium

REGISTRATION COMING SOON!

We appreciate your interest and support of the Virginia Hemophilia Foundation’s 2025 Medical Symposium, taking place at Great Wolf Lodge Conference Center in Williamsburg, VA.

About the VHF Medical Symposium The VHF Medical Symposium is our largest and one of the most impactful programs of the year. This weekend event is designed to educate, empower, and connect individuals and families affected by inherited bleeding disorders. Attendees gain valuable insights into current and emerging treatment options, access to care, and other key medical topics—all within a supportive, family-friendly environment. Your sponsorship helps make this meaningful experience possible and strengthens our shared commitment to improving the lives of those living with inherited bleeding disorders.

If you are interested in sponsoring this event or have any questions, please contact Kelly Waters at kelly@vahemophilia.org or call 804-740-8643.

Event Details

Medical Symposium – Saturday, September 13, 2025
Sample Agenda (Subject to Change)

7:00 am – 8:00 am | Exhibit table set-up
8:30 – 9:30 am | Breakfast, Registration & Exhibits Open
9:00 am – 4:00 pm | Kids & Teens Program
9:30 am – 10:00 am | Welcome
10:00 am – 11:30 am | Keynote Presentation (TBD)
11:30 am – 12:15 pm | Breakout Session 1 (TBD)
12:15 pm – 1:15 pm | Lunch & Visit Exhibits
1:15 pm – 2:00 pm | Breakout Session 2 (TBD)
2:00 pm – 2:15 pm | Break & Visit Exhibits
2:15 pm – 3:00 pm | Breakout Session 3 (TBD)
3:00 pm – 3:15 pm | Break & Visit Exhibits (Light Refreshments)
3:15 pm – 4:00 pm | Wrap-Up

Important Info for Industry, Associated Organizations, and their Agents

Closer to the event, we will email all registered industry partners and speakers with key event information, including: Final agenda, Booth setup times, Shipping Information, What to bring, and Expected attendance numbers.

Hotel Accommodations – Vendor Call-In Block

Please Note: VHF does not arrange accommodations for Industry, Associated Organizations, and their Agents (including those who are also consumers). However, we have reserved a vendor room block at Great Wolf Lodge.

Industry Agents who are also VHF Constituents: Please register your family members here if they plan to attend. You must still register as an industry representative and book your own room.

Vendor Call-In Block: A credit card will be requested for the first night’s room and tax as a deposit. Each room has up to 72 hours prior to check-in to cancel the individual room. If the room is cancelled within 72 hours of check-in, 100% of the first room night plus tax will be charged to the credit card or taken from the deposit, as applicable.

• Dates Available: Friday, September 12 & Saturday, September 13, 2025
• To Book: Call Great Wolf Customer Contact Center at 1-800-551-9654 or visit their website at www.greatwolf.com
• Use Group Code: VENDOR25
• Group Rate: $199.00 + taxes/fees (Daily resort fee of $39.99 and parking fee of $15.00 is waived)
• Includes: A standard suite that sleeps 4-6 and Water Park Passes for up to 6 guests.
• Booking Deadline: Wednesday, August 13, 2025, at 11:59 PM

Please note that rooms are limited and available on a first-come, first-served basis. Once the block is full or after the deadline, availability and rates are not guaranteed.

Policies and Guidelines

VHF is committed to supporting all individuals affected by inherited bleeding disorders while maintaining clear boundaries between VHF-hosted activities and those of Industry or Associated Organizations. To ensure a welcoming, inclusive, and pressure-free experience for our community, we ask all industry supporters to review and adhere to our Standards for Industry, Associated Organizations, and their Agents Guidelines and Event Behavior Guidelines.

Thank you for your continued partnership and support!